Workflowy icon
Workflowy icon

Workflowy

Offers limitless nested lists for outlining, instant sync on web and mobile, real-time collaboration, file and photo uploads, kanban boards, tagging, offline editing, hoisting for branch focus, content sharing, text highlighting, and Dropbox auto-backup.

Workflowy screenshot 1

Cost / License

  • Freemium (Subscription)
  • Proprietary

Application type

Platforms

  • Mac
  • Windows
  • Linux
  • Online
  • Android
  • iPhone  Requires iOS 12.0 or later.
  • Android Tablet
  • iPad
Workflowy screenshot 1
Workflowy screenshot 2
+6
Workflowy screenshot 3
Workflowy alternatives  
323likes
418alternatives
0articles

Features

Properties

  1.  Lightweight
  2.  Distraction-free

Integrations

  1. X icon  X
  2. Google Calendar icon  Google Calendar
  3. YouTube icon  Youtube
  4. Dropbox icon  Dropbox
  5. Slack icon  Slack
  6. Zapier icon  Zapier

Features

  1.  Infinite hierarchical depth
  2.  Tagging
  3.  Nested lists
  4.  Hierarchical Structure
  5.  Note organization
  6.  Outliner
  7.  Tree structure
  8.  Ad-free
  9.  Kanban Board
  10.  Real time collaboration
  11.  Cloud Sync
  12.  Data export/import
  13.  Subtasks
  14.  Multi Column View
  15.  Team Collaboration
  16.  Full-Text Search
  17.  Dark Mode
  18.  Import/Export OPML Feeds
  19.  Outline organization
  20.  Integrated File Sharing
  21.  Works Offline
  22.  No Coding Required
  23.  Web Clipper
  24.  Support for @mentions
  25.  Unlimited storage
  26.  Calendar View
  27.  WYSIWYG Support
  28.  Support for MarkDown
  29.  Spell Checking
  30.  Goal Setting
  31.  File Tagging
  32.  Shared Folders
  33.  Two-factor Authentication
  34.  Syntax Highlighting
  35.  Upload Screenshot
  36.  Encrypted Backup
  37.  Outline mode
  38.  Text Highlighting
  39.  Share notes
  40.  Text-based
  41. Dropbox icon  Sync with Dropbox
  42.  Tree view

 Tags

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Comments and Reviews

   
Comment summary: Workflowy receives wide praise for its simplicity, minimalism, and powerful features such as zoom, sync, and tagging. Users appreciate its effectiveness for task management, brainstorming, note-taking, and collaboration. While some users express a desire for more features or open-source capabilities, the app is highly regarded for its stability and versatility. Despite a small section of neutral feedback on feature limitations, Workflowy is celebrated for its streamlined, efficient interface.
Top Positive Comment
Nochkawtf
3

Simple, fast, and powerful outliner. Has a 'zoom' feature that lets you focus to a particular node. I mostly use it for writing long text, although it's also great for making to-do lists.

Top Negative Comment
inson1
1

Isnt open source, No end to end encryption, I cant pay with crypto, I would like better history managment, I would like read only mode in Mobile app

j_c_
0

It has infinitely nestable nodes. This is very hard to find!!!

Super lightweight and a long time standby. The minimalist, text-first interface is great for getting thoughts down without distraction.

shmuck
0

Super fricken awesome. Very simple to use. I organize my life with workflowy, work and personal. Lists, todos, work progress, etc. All the most important tasks and notes in my life end up here. I've used other over-featured tools before and they always slow me down (formatting, organizing, markdown, etc). Make lists, not war!

Review from a new or low-activity account — shown here, but not counted in the app rating.
superherointj
0

I highly recommend Workflowy for keeping all sort of lists, tasks, note taking, it's very practical.

Review from a new or low-activity account — shown here, but not counted in the app rating.
pickman
0

What I love about WorkFlowy is its simplicity. The app stays out of your way and puts your thoughts and ideas front and center. It’s not cluttered with buttons or features you don’t need.

The infinite nesting of bullet points changes how you think, ideas become more fluid, more flexible. It’s like having a whiteboard that stretches forever, letting you zoom in on details or step back and see the big picture.

One of its quiet superpowers is how it embraces messiness. You don’t have to structure everything perfectly from the start. You can just jot down thoughts, follow tangents, make connections later.

Perfect for brainstorming, planning, or just getting your head clear.

Review from a new or low-activity account — shown here, but not counted in the app rating.
TBayAreaPat
0

Pleasant clean easy layout for image pasting and bulleted noting. Has formatted text to some degree. If you copy over something from the web, the colors/font don't appear the same in pasting, but they can be modified. Didn't bring in inline/thumbnail images. It definitely can't bring in webpages like Evernote. It has a simplified checklist ToDo Manager, but there are no notifications/alerts in basic mode. The big drawback to me is that as an Android app, there isn't a way to share gallery images to it like I can with GoogleKeep, Turtl, or Capacities. I prefer the program Capacities. You can however share note items by email. From Brave AI: "WorkFlowy does work offline on iOS and desktop platforms, but the desktop offline functionality is a WorkFlowy Pro feature." I'm looking for a secondary similar program, but I would probably choose Zenkit over this. I think that Workflowy is much easier on resources though than Capabilities and Zenkit.

7 of 36 comments

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Official Links

AppStores & Other Links

Download from Google Play Store
Download from iPhone App Store
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What is Workflowy?

WorkFlowy is a web-based outlining tool that uses a text-based nested list for organizing thoughts and tasks. It features inline notes and one-click hoisting for zooming into specific list branches. The application syncs with mobile apps and has a minimalist interface for quick note-taking and task planning. It allows instant note and idea capture, item tagging and assignment, task completion with a single swipe, and photo and file uploads. Users can organize complex ideas through infinite nesting and manage tasks using kanban boards.

WorkFlowy also offers real-time collaboration, note-sharing, and content filtering. It supports YouTube video and tweet embedding and ensures data safety with automatic syncing and auto-saving. Other features include infinitely nested lists, offline functionality, document sharing and permissions, text highlighting and color tagging, mobile keyboard shortcuts, live copy mirroring, multi-factor authentication, item starring, date tagging, and auto-backup to Dropbox.

Workflowy Videos

Workflowy information

  • Developed by

    US flagWorkflowy, Inc

  • Licensing

    Proprietary and Freemium product.

  • Pricing

    Subscription ranging between $7 and $9 per month + free version with limited functionality.

  • Rating

    Average rating of 4.1 (14 ratings)

  • Alternatives

    418 alternatives listed

  • Badge

    Get an embeddable badge for Workflowy

  • Supported Languages

    • English

Our users have written 36 comments and reviews about Workflowy, and it has gotten 323 likes

Workflowy was added to AlternativeTo by AdanOva on and this page was last updated .